Compensation: $3,544 to $4,308 per month, depending upon qualifications. First Review Date: August 18, 2008 Applications must be accompanied by a typing certificate to be considered.

How to Apply   Application Instructions

The Position and Department

Under general supervision, performs a variety of highly responsible and complex technical, administrative and clerical activities in support of the City Clerk and City Manager. This position participates in office administrative support work that is technical in nature and requires a high degree of thoroughness and accuracy. This position serves in a key customer service role, acting as a primary point of contact for the public. Management Assistants must have strong organizational, analytical and critical thinking skills. Daily activities include answering phones, assisting customers, filing and data entry, accounts payable and receivable, as well as preparing and reviewing documents.

Examples of Essential Duties

The Management Assistant interprets and applies City policies, rules, and regulations in response to inquiries and complaints; responds to citizens on a variety of routine and technical issues; performs research in a variety of administrative areas; investigates, interprets, and analyzes technical data; prepares reports with recommendations. Drafts procedures, rules, regulations, and forms; assists in preparation and maintenance of operating procedures and manuals. Prepares proclamations and certificates, news releases, and brochures of a technical nature. Works cooperatively with local, county, state and regional agencies, groups and individuals to coordinate activities. Prepares agendas, staff reports and duplicates and distributes agenda packets following established procedures. Publishes, posts and mails agendas and notices of public hearings. Finalizes ordinances and resolutions. Receives, researches and retrieves official City documents and records and assists in administration of the City's records management program. Operates Information and Imaging Software using standard forms and templates; prepares documents for imaging, and performs batch scanning and image quality checks. May assist in noticing and monitoring compliance with State campaign and conflict of interest laws. Processes invoices for payment. Supports the City Manager Department and prepares special reports and conducts research to assist the City Manager in day-to-day operations. Attends meetings and functions as requested.

Important and Essential Qualifications

Knowledge of: Excellent customer service skills, public relations practices and procedures and operating details as necessary to assume assigned administrative and technical responsi-bilities; principles of governmental organization, budgeting and management; research, data-gathering and statistical methods; including data entry and information research and retrieval. Proficiency in MS-Access, Publisher, Web posting and records management principles and practices desirable.

Ability to: Analyze problems; make viable recommendations; and prepare written reports; communicate effectively both orally and in writing; prioritize work and perform a variety of tasks to meet deadlines; and monitor for follow-up; establish and maintain effective work relationships; interpret and apply administrative and technical regulations, standards and procedures.

Skill to: Type a minimum of 45 net words per minute. A certificate issued within 12 months from adult school, temporary agency, community college, etc is required at time of application.

Experience and Training

Any combination of experience and training that would likely provide the required knowledge and ability is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: One to two years working for a public agency, and

Education: Equivalent to graduation from a four-year college with major course work in public or business administration, information management or related field is desirable. Administrative work experience may be substituted on a year for year basis.

License/Certificate: Possession of or ability to obtain a valid Class C California Driver's License.

Employment Eligibility

The 1986 Immigration Act requires that, upon appointment, you must present proof of your identity and legal right to work in the United States by presenting acceptable documentation. Further information can be obtained from the Employee Services Office.

The Application Process

Applications may be obtained from and must be submitted to: Employee Services, City of El Cerrito, 10940 San Pablo Avenue, El Cerrito, CA 94530. Obtain an application by calling (510) 466-5005, by picking one up at the above address, or at www.el-cerrito.org.

First Review Date: August 18, 2008

Applications must be accompanied by a typing certificate to be considered.

If special accommodations are needed at any stage of the selection process, please contact Employee Services. Medical documentation must be provided upon request.

Selection Process

The evaluation and selection process may consist of an initial application screening, a written examination and a qualifications appraisal interview. Candidates must successfully pass a background check including fingerprinting. A medical examination will be given following a conditional offer of employment.

Compensation & Benefits

COMPENSATION:

$3,544 to $4,308 per month, depending upon qualifications.

BENEFITS:

• Work Schedule: 37.5 hours per week and flexible schedules, if approved by the manager.
• Vacation: 11 working days after one year of service; additional days earned with additional years of service.
• Holidays: 15 ½ paid holidays per year.
• Sick Leave: Sick leave is accrued at the rate of 8.75 hours per calendar month.
• Short and Long Term Disability: City pays full cost of employee's monthly premium.
• Health Plans: Choice of three plans: Kaiser, Health Net HMO or Health Net PPO. City contributes up to the Kaiser premium for family medical.
• Dental Insurance: City contributes the full monthly premium for the employee and family.
• Life Insurance: Amount equal to annual salary to nearest $1,000. City-paid premium.
• Retirement: The City pays 7% and employee pays 1% of the member contribution to Public Employees Retirement System (2.7% at 55 plan integrated with Social Security). The City and employee each pay own contribution to Social Security.
• Longevity: $1,000 annually after completion of 15 or more years of service.
• Bilingual Pay: $50 per month for approved languages.
• This position is union represented and will require union fees. Information contained herein is subject to change without notice.

The Community

Located in the East San Francisco Bay area, the City of El Cerrito is an ethnically diverse community offering a high quality of life within one of the nation's most sophisticated and beautiful living areas. El Cerrito is an established community with a strong self-identity and a commitment to enhancing the quality of life for its citizens.

Information contained in this brochure is subject to change without notice.